Healthy Weight Partnership, Inc.  Privacy Policy

Healthy Weight Partnership, Inc. (“HWP”) strives to limit its use of Personal Identifiable Information collected from program participants and is committed to protecting your privacy and providing a safe program for all participants.  This Privacy and Child Protection Policy (the “Policy”) explains how Healthy Weight Partnership, Inc. (“HWP”) uses and protects any information that you give HWP when you use this website and if you subsequently use our programs.  HWP is committed to ensuring that your privacy is protected and to practices that protect children from harm. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this Policy.  By using the HWP website(s), each user agrees to the terms of this Policy. As we update and expand the services and features available on this website, this Privacy Policy may change, so it is important that you check back from time to time to ensure you understand and accept any changes. When HWP has directly delivered such programs, it complies with the Children’s Online Privacy and Protection Act (COPPA). HWP strongly suggests that the Program Organizer adopt a policy that complies with COPPA. HWP also recommends that any organization that delivers these programs adopt a Form of Child Protection Policy as is found at this link. 

What personal information we may collect:

  • Name and title
  • Contact information including email address, mailing address, phone number or fax number
  • Demographic information such as zip code, preferences and interests
  • Health Information such as height, weight, age, limited medical history, and current medical issues or complications as necessary to ensure proper use of HWP’s Programs
  • Credit card and/or debit card information
  • Information concerning your current or past participation in HWP Program
  • Other information relevant to customer surveys and/or offers

You may choose to provide or not provide the information HWP requests, however, HWP makes no guaranty on the efficacy of its programs if the minimum amount of information requested is not provided.

What we do with the personal information we gather:

We collect personal information to gauge interest in HWP’ services, to understand your needs, and to provide you with a better service. HWP’s licensed proprietary web-based Operations Management and Monitoring System (OMMS) or similar upgraded system if deployed in an implementation, is designed to facilitate set-up and management of the Programs and to enable HWP and the Program Leaders and Coaches to monitor the progress made both by the Programs and by Participants.  HWP reserves the right to modify or change this system from time to time without any notice to Purchaser or Participant.  In particular, HWP may use this information for the following reasons:

  • For internal record keeping
  • To improve our products and services
  • To periodically send promotional email about new products, special offers, fundraising efforts or other information which we think you may find interesting, using the email address that you provided
  • To possibly contact you for market research or fundraising purposes, which we may do by email, phone, fax or mail
  • To customize our website according to your interests
  • To show your progress in HWP Programs

If the purposes for which we use your information changes, we will notify you promptly.

To do these things, we may share the Participant’s personal information you provide to Program Leader and/or Coaches, but ONLY in a summary aggregated anonymous form compiled with the data of other Participants that does NOT identify any

Participants.  We use this information internally for the purpose of tracking the progress and efficacy of our programs with our affiliates, and as required with funding sources or governmental agencies (like local health departments), but we will not otherwise disclose your information to third parties for marketing or other commercial purposes By providing us with any personal information of this nature, you have authorized us to collect and use your information as outlined above.

You may also have the option to share your personal and account information with other Participants, family members, and other third parties.  Such choice is solely yours.

If you sign up for our Program(s), the following outlines what additional information we may collect and how we may use your personal information and your choices:

  • When you sign up for our programs, HWP may collect and store account information about you, including, but not limited to, you and your child’s name and address and your primary care physician.
  • When you sign up for our programs, we may collect socio-economic information about you.
  • We also collect measurement information like height, weight, waist circumference, eating habits, physical activity, etc. This information is essential to prove the effectiveness of the program to you. However, you may choose to opt-out.
  • After the program, if available, HWP may offer you access to its graduates’ website. It collects further data to analyze and prove the effectiveness of its graduates’ program.
  • HWP may collect personal information from you to provide you with our service and for conducting research.
  • We use Account Information to authenticate your website visits and usage.
  • We may use the information we collect to conduct MEND scientific research and development. We may provide third party organizations in the United States with access to this information for scientific research, but without your name or any other personally identifiable information whatsoever.
  • We will also use your information to contact you about any information and/ or service that HWP believes will help your health (for example, information about prevention campaigns, or new research that sheds new light on the subject, MEND newsletter, etc.).
  • We may also, at times, write to you to seek your feedback to make our offerings better. Participation is optional, and you will have a choice to opt-out.
  • Except as otherwise provided in this Policy, we will not release your personal information to any outside company without your explicit written authorization.
  • We use non-personal information to track and monitor aggregate usage of our website and for internal analysis, quality control, and improvements to our services.
  • Participation in activities and services that involve personal information beyond initial account and Measurement Information is voluntary and permission-based only.
  • It is entirely within your discretion to provide information or answer survey questions.
  • At your request we will delete your account and personal information linked to your account from our systems.

Use of anonymized personal information

You agree that HWP may store, retrieve and copy information it receives from you, including your personal data, and modify it to remove, encode, encrypt or otherwise conceal your personal identifiers, and thereby de-identify such data, including without limitation, data constituting your utilization data, outcomes data and other data reflecting your experience, condition and activities.  Such de-identification shall include the steps necessary to render the information in such condition that HWP reasonably believes that no intended recipient of the information could use the information to identify you with particularity.  You further agree that HWP may further modify and incorporate copies of such information in de-identified form into aggregations or compilations of technical and business information (the “Compiled Information”).  All de-identified data incorporated by HWP into Compiled Information shall belong exclusively to HWP and HWP shall have the right to use it as it sees fit for any lawful purpose (including without limitation, the perpetual, irrevocable, worldwide, exclusive, transferable, and royalty free right to monitor, store, retrieve, transmit, process, modify, otherwise prepare derivative works from, copy, distribute, disclose and or display them), provided that in each case of distribution, display or disclosure to any third party, HWP shall not disclose any key or other device to enable coded, encrypted, or concealed identifying information to be disclosed or re-identified unless required by law.

Security of your information:

We are committed to securing your personal information.  In order to prevent unauthorized access or disclosure, we have put in place reasonable physical, electronic and managerial procedures to safeguard and secure the information we collect online that staff have been trained to follow. HWP is compliant with the legal requirements under the United States Health Insurance Portability and Accountability Act of 1996 (HIPPA) (and its amendments, rules, and regulations) and Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) (and its amendments, rules, and regulations); however, HWP does not warrant or represent that its level of security meets or exceeds any particular commercial standard.  You should keep in mind that no Internet transmission is ever 100% secure or error-free.

Links to other websites:

Our website may contain links to enable you to visit other websites of interest easily.  However, once you have used these links to leave our site, we do not have any control over the other website.  Therefore, we cannot be responsible for the protection and privacy of any personal information that you provide while visiting such sites.  Such sites are not governed by this privacy statement. You should exercise caution and review the privacy statement applicable to every other website you visit.

Controlling your personal information:

You may choose to restrict the collection or use of your personal information in the following ways:

  • If you voluntarily provided us with your personal information or previously agreed to allow us to use your personal information for direct marketing purposes and/or fundraising, you may change your mind at any time by writing to or emailing us at info@healthyweightpartnership.org. Other than as described above, we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law.
  • If you withdraw your consent to HWP to use your information at any time, there will be consequences of this withdrawal for participants of the HWP programs.
  • If your information collected and stored by HWP is no longer needed for a specified purpose, it will be destroyed under HWP’s Document Management Policy or its Written Information Security Plan, as applicable, which can be requested from HWP.

 What happens to your Information if there is a change of control or sale of assets:

 In the event of a corporate change in control resulting from, for example, a sale to, or merger with another entity, or in the event of a sale of assets, HWP reserves the right to transfer your personal information to the new party in control or the party acquiring assets.

Questions: If you have any other questions or concerns about our privacy policy, please write or email us as soon as possible at info@healthyweightpartnership.org

Policy updated March 2024